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To evaluate the accuracy of routine data for costing inpatient resource use in a large clinical trial and to investigate costing methodologies.Final-year inpatient cost profiles were derived using (1) data extracted from medical records mapped to the National Health Service (NHS) reference costs via service codes and (2) Hospital Episode Statistics (HES) data using NHS reference costs. Trust finance departments were consulted to obtain costs for comparison purposes.7 UK secondary care centres.A subsample of 292 men identified as having died at least a year after being diagnosed with prostate cancer in Cluster randomised triAl of PSA testing for Prostate cancer (CAP), a long-running trial to evaluate the effectiveness and cost-effectiveness of prostate-specific antigen (PSA) testing.Both inpatient cost profiles showed a rise in costs in the months leading up to death, and were broadly similar. The difference in mean inpatient costs was £899, with HES data yielding ∼8% lower costs than medical record data (differences compatible with chance, p=0.3). Events were missing from both data sets. 11 men (3.8%) had events identified in HES that were all missing from medical record review, while 7 men (2.4%) had events identified in medical record review that were all missing from HES. The response from finance departments to requests for cost data was poor: only 3 of 7 departments returned adequate data sets within 6 months.Using HES routine data coupled with NHS reference costs resulted in mean annual inpatient costs that were very similar to those derived via medical record review; therefore, routinely available data can be used as the primary method of costing resource use in large clinical trials. Neither HES nor medical record review represent gold standards of data collection. Requesting cost data from finance departments is impractical for large clinical trials.ISRCTN92187251; Pre-results.

Original publication




Journal article


Bmj open

Publication Date





e011063 - e011063


School of Social and Community Medicine, University of Bristol, Bristol, UK.


CAP trial group, Humans, Prostatic Neoplasms, Prostate-Specific Antigen, Terminal Care, Medical Records, Reference Values, Databases, Factual, Aged, Middle Aged, Inpatients, Financial Management, Hospital, Hospitals, Costs and Cost Analysis, Cost-Benefit Analysis, Hospital Costs, Health Resources, State Medicine, Male, United Kingdom